Planning a Corporate Away Day: 14 Tips for an Unforgettable Experience

#1 Set Clear Objectives

Before anything else, define what you want to achieve. Are you aiming to boost team morale, strategise for the upcoming quarter, or foster better communication across departments? Consider both team and company objectives. This day is a unique chance for different tiers within your organisation—CEOs, middle management, and staff—to interact in ways they normally wouldn't. By setting clear goals, you provide direction for the event and a benchmark for its success.

#2 Choose the Right Venue

The venue sets the tone for the entire day. Select a location that aligns with your objectives and accommodates your planned activities. Whether it's a serene countryside retreat for strategic discussions or an energetic urban space for team-building exercises, the environment plays a crucial role.

Enhance the Experience:

• Welcoming Reception: Start the day with a warm welcome. A reception area where team members can mingle sets a positive tone.
• Welcome Gifts: Provide small tokens—an agenda booklet, branded stationery, or treats—that attendees can keep as mementos.
• Comfort and Accessibility: Ensure the venue is comfortable and accessible to all, with spaces for both group activities and quiet reflection.

#3 Include Professional Headshots

Adding professional headshots to your away day offers lasting benefits. It's an engaging activity that everyone can participate in, and it provides team members with updated images for their professional profiles.

Benefits:

• Enhance Professional Image: High-quality headshots can boost LinkedIn profiles and company bios, presenting a consistent and polished image.
• Team Unity: A shared experience that contributes to a cohesive corporate identity.
• Memorable Activity: It's a fun addition that attendees will appreciate and remember.

Make It Happen: Arrange for a professional photographer to be on-site. Proheadshots offers expert services tailored for corporate teams, ensuring everyone looks their best.

#4 Plan Engaging Activities

Activities are the heart of your away day. They should be inclusive, engaging, and aligned with your objectives.

Ideas:

• Team-Building Exercises: Workshops or challenges that require collaboration can strengthen teamwork and communication.
• Inspirational Speakers: Bringing in a motivational speaker can offer fresh perspectives and energise the team.
• Creative Breakouts: Activities like art projects or team-building sessions encourage creativity and out-of-the-box thinking.

Tips:

• Cater to All Abilities: Ensure activities are accessible to everyone, considering different physical abilities and comfort levels.
• Balance: Mix high-energy activities with more relaxed sessions to keep everyone engaged without causing fatigue.

#5 Consider Catering Options

Good food fuels good moods. Providing quality catering shows you value your team's well-being.

Suggestions:

• Variety: Offer a range of options to cater to different dietary needs—vegetarian, vegan, gluten-free, etc.
• Local Flavours: Incorporate local cuisine to give a unique touch to the event.
• Flexible Timing: Schedule regular breaks for refreshments, allowing informal networking and relaxation.

#6 Communicate Clearly and Early

Transparent communication ensures everyone knows what to expect and feels included.

Best Practices:

• Advance Notice: Send out invitations and agendas well ahead of time.
• Detailed Information: Include what to bring, dress code, and any preparations needed.
• Build Excitement: Regular updates and teasers can increase enthusiasm and anticipation.

Outcome:

Clear communication reduces uncertainty and helps attendees feel more comfortable and engaged.

#7 Gather Feedback Afterwards

The event doesn't end when everyone goes home. Collecting feedback is essential for continuous improvement.

How To Do It:

• Surveys: Use anonymous surveys to gather honest opinions on what worked and what could be improved.
• Open Discussions: Encourage team leaders to hold follow-up meetings to discuss the day.
• Express Appreciation: Thank everyone for their participation and input.

Benefits:

• Show You Value Input: Demonstrates that you care about your team's experience and opinions.
• Improve Future Events: Provides insights to make the next away day even better.

#8 Incorporate Sustainability Practices

Adding a focus on sustainability can reflect positively on your company's values.

Suggestions:

• Eco-Friendly Venue: Choose venues that prioritise sustainability, such as those using renewable energy sources or implementing waste reduction practices.
• Green Activities: Include activities that promote environmental awareness or community service projects.
• Reduce Waste: Opt for digital agendas instead of paper, and use reusable or biodegradable materials where possible.